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Assistant Finance Officer

Location
Runnymede Chase, Benfleet, Essex, SS7 1TW
College
USP College
Hours
Full Time
Salary
23,354
Posted
2nd November 2022
Start Date
As soon as possible
Expires
15th December 2022 12:00 AM
Contract Type
Permanent
Job ID
1282739
Job Reference
1200
Start date
As soon as possible
  • Contract type: Permanent
  • NQTs Considered:
  • Job ID: 1282739

Salary: £23,354

Hours: 37 hours / 52 weeks

Location: Palmers Campus, Grays, Essex

Closing date: Friday 2nd December 2022

Interviews to be arranged as soon as practicable possible.

JOB OVERVIEW

To provide assistance to the Management Accountant in the provision of a comprehensive finance service to the college

Duties and Responsibilities:

  • Provide accurate input, calculation, coding, reconciliation and recording of documentation, to process invoices/credit notes correctly and efficiently, whilst maintaining good supplier relations
  • Reconciliation of Supplier statements to ensure all invoices have been recorded and/or paid.
  • Processing Purchase Orders.
  • To be responsible for BACS payment processing and submission of college expenses and supplier payments.
  • Raise invoices/credit notes to customers/students and allocate payments received.
  • Debt recover of outstanding debts and sending reminders and following up of late payments.
  • Prepare and reconcile petty cash.
  • Prepare daily banking, record and reconcile all income collected from e.g. Exam fees, Book Deposits, College fund contributions and Trips.
  • Arrange BACS payment of authorised bursary payments, student refunds and other manual payments.
  • Responsible for usage of online payments portal.
  • Prepare the central recharging journals.
  • Assist the Management Accountant in keeping appropriate accounting records and maintaining the Financial Information System and ensure that documentation can withstand audit requirements.
  • Operate a service, taking payments and answer financial queries from students and staff.
  • Regularly update relevant financial information accurately and communicate accordingly with management and team members, to provide an effective and confidential service.
  • Assist with month-end and annual procedures.
  • Assist the Management Accountant in ensuring that the Financial Regulations / Policies & Procedures are adhered to at all times, this will include providing training to staff.
  • Liaise with the internal and external auditors as required.

WHAT WE OFFER:

  • A college environment fully dedicated to developing every student to reach their full potential, irrespective of their ability.
  • A dedicated and friendly team of professionals keen to develop and learn.
  • A two year funded teaching course , providing the opportunity to complete a recognised post 16 teaching qualification*
  • A successful NQT support program.
  • Excellent CPD opportunities.
  • Free onsite parking.
  • Well-being days & activities
  • Onsite canteen & coffee shop.
  • Cycle to work scheme*
  • Discounted gym membership*
  • Electric Vehicle Scheme*
  • Eye Care Vouchers scheme.

*subject to terms & conditions

This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.

Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability of working with children.

We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here. You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.

Safeguarding Statement:

USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability of working with children.